Document output management solutions
Allowing any type of organization to design, generate and distribute high quality documents in any output format, using omnichannel delivery to improve customer experience.
What is output management?
Output management is the process of putting things to paper, in printing or digital format. It translates technical data and writes it down into a layout that has been optimized for quality, readability and other benefits to you as a company and your customers.
Companies have a lot of systems with various ranges of possibilities and limitations, which in many cases don’t solve the entire issue of the users whom soldier on. Output management solutions are unique, custom tailored solutions that help a company overcome these limitations by reworking data or adjusting documents in a separate solution that integrations seamlessly into the applications without causing more work of any kind to the company.
Output management works with modern systems like web applications and mobile, it also integrates with on premise and legacy solutions the company already has running and relies upon for it’s activities.
Why does your company need this?
There are a large number of reasons why you would need to invest in this kind of solutions.
Typical applications of output management may be:
- Reformatting business documents to improve the design, add customer specific marketing messages, product information or discount coupons (see example image below)
- Adding multiple forms templates, company logos or terms and conditions to documents
- Resorting document streams (e.g. into customer order, picking sequence, or perhaps product type)
- Incorporating OMR (Optical Mark Recognition) into documents to allow auto-folding and stuffing into envelopes
- Adding 1D or 2D barcodes such as QR or PDF 417
- Driving thermal transfer label/barcode printers efficiently in their native language (e.g. ZPL)
- Parsing data streams from one format to another (e.g. take a print stream and convert to XML)
- Parsing printer specific data streams from one to another (e.g. Kyocera Prescribe to PCL)
- Delivery of documents via print, email, Fax, SMS text, EDI, FTP, publish to web sites or document delivery portals
- Publishing ERP documents with meta-data to document management systems or MS SharePoint
- Create electronic document formats such as PDF, XML, MS Word, MS Excel, CSV, EDI etc.
- Extracting data from electronic document formats to allow auto import into other systems or processes (e.g. auto extract data from a PDF invoice)
- Combine data streams from two sources or add missing data by querying a second database (e.g. query a product code to add a product picture)
- Schedule document processing for certain times or dates (e.g. combine then transmit invoices and statements at month end)